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Privacy Policy

Last Updated: October 18, 2025

1. Introduction

DI Career Companion AI ("we," "our," or "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you use our AI-powered career assistance services.

This policy complies with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

2. Information We Collect

2.1 Personal Information

  • Account Information: Email address, display name, and user ID when you create an account
  • Resume Data: Resume text, job descriptions, and career-related information you upload
  • Usage Data: Information about how you use our services, including features accessed and frequency of use
  • Payment Information: Billing details processed securely through Stripe (we do not store payment card information)

2.2 Technical Information

  • Device Information: Browser type, operating system, and device identifiers
  • Log Data: IP address, access times, pages viewed, and other standard web server logs
  • Cookies and Local Storage: Authentication tokens, user preferences, and session data

3. How We Use Your Information

3.1 Service Provision

  • Provide AI-powered resume analysis and career assistance
  • Generate personalized cover letters and interview questions
  • Track your job applications and career progress
  • Manage your subscription and billing

3.2 AI Processing

Important: When you use our AI features, your resume text and job descriptions are sent to OpenAI for processing. This is necessary to provide our core services.

  • OpenAI processes your data according to their privacy policy and data processing agreement
  • We do not use your data to train OpenAI's models
  • Your data is not stored by OpenAI beyond the processing session

3.3 Legal Basis for Processing (GDPR)

  • Contract Performance: Processing necessary to provide our services
  • Legitimate Interest: Improving our services and preventing fraud
  • Consent: For optional features and marketing communications

4. Data Sharing and Third Parties

4.1 Service Providers

  • OpenAI: AI processing services (data processing agreement in place)
  • Firebase (Google): Authentication and database services
  • Stripe: Payment processing (PCI DSS compliant)
  • Vercel: Hosting and content delivery

4.2 Data Protection

All third-party services we use have appropriate data protection measures and agreements in place. We do not sell, rent, or trade your personal information to third parties for marketing purposes.

5. Data Storage and Security

5.1 Security Measures

  • Encryption in transit and at rest
  • Secure authentication and access controls
  • Regular security audits and updates
  • Limited access to personal data on a need-to-know basis

5.2 Data Retention

  • Account Data: Retained while your account is active
  • Resume Data: Stored locally in your browser, not on our servers
  • Usage Analytics: Anonymized after 24 months
  • Payment Records: Retained for 7 years for accounting purposes

6. Your Rights (GDPR)

6.1 Data Subject Rights

  • Right of Access: Request a copy of your personal data
  • Right to Rectification: Correct inaccurate or incomplete data
  • Right to Erasure: Request deletion of your personal data
  • Right to Restrict Processing: Limit how we use your data
  • Right to Data Portability: Export your data in a machine-readable format
  • Right to Object: Object to processing based on legitimate interests

6.2 How to Exercise Your Rights

To exercise any of these rights, please contact us at:

  • Email: privacy@careercompanion.ai
  • Use the data management tools in your account dashboard
  • We will respond to your request within 30 days

7. Cookies and Local Storage

7.1 Types of Cookies We Use

  • Essential Cookies: Required for authentication and basic functionality
  • Preference Cookies: Remember your settings and preferences
  • Analytics Cookies: Help us understand how you use our service (with consent)

7.2 Managing Cookies

You can manage your cookie preferences through your browser settings or our cookie consent banner. Note that disabling certain cookies may affect the functionality of our service.

8. International Data Transfers

Some of our service providers may be located outside the European Economic Area (EEA). When we transfer your data internationally, we ensure appropriate safeguards are in place, including:

  • Standard Contractual Clauses (SCCs)
  • Adequacy decisions by the European Commission
  • Other appropriate safeguards as required by GDPR

9. Children's Privacy

Our services are not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If you become aware that a child has provided us with personal information, please contact us immediately.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. Your continued use of our services after such changes constitutes acceptance of the updated policy.

11. Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us:

  • Email: privacy@careercompanion.ai
  • General Support: support@careercompanion.ai
  • Data Protection Officer: dpo@careercompanion.ai

You also have the right to lodge a complaint with your local data protection authority if you believe we have not handled your personal data in accordance with applicable law.